Carrier compliance after onboarding: a checklist for what changes mid-week
Updated 2026-11-05
Most carrier checks happen once, at onboarding. The losses happen later: insurance lapses on a Wednesday, authority is revoked, a contact email changes to a look-alike domain, and the next load goes out as if nothing happened.
What changes after onboarding
These are the changes that turn a good carrier into a bad booking between two checks.
- Operating authority revoked or a revocation pending
- Insurance cancelled, a cancellation pending, or the filing below the required limit
- Safety rating changed: FMCSA, Ontario CVOR, NSC audit, Quebec CTQ lists
- Out-of-service order issued
- Phone or email changed on the government record, especially to a new or look-alike domain
- A new link to a carrier in bad standing (shared phone, email, address or officer)
Why manual re-checks fail
Re-checking every carrier every week means hundreds of lookups across several government sites. Nobody keeps it up, so the carrier is only as current as its onboarding date.
How to automate it
Add your carriers to a HaulProof watchlist once (paste a list in any format, or let us load it). HaulProof re-reads the records every day and sends a same-day alert by email, Slack, Microsoft Teams or webhook when any of the changes above happens, with the reason in one line. The carrier's risk tier updates at the same time, so the next booking sees it too.
General information, not legal advice. Confirm current requirements with the province concerned.