| Motor carrier | Sample Hauling LLC · USDOT 9999999 |
| Inspection report number | 0000000000 |
| State that did the inspection | Colorado (CO) |
| Date and time | November 5, 2026, 2:02 pm to 3:14 pm (as recorded) |
| Place | Fort Morgan, CO |
| Inspection level | Level 2 (walk-around) |
| Added to FMCSA's records | November 7, 2026 |
| Carrier as written on the report | Sample Hauling LLC, 100 Sample RD, Boise, ID If this is not your company or your address, see situation B in section 3. |
| Shipper named on the report | Sample Steel Supply |
| Unit 1 | truck tractor, plate SAMPLE1 (ID), VIN SAMPLEVIN00000001 |
| Unit 2 | semi-trailer, plate SAMPLE2 (ID), VIN SAMPLEVIN00000002 |
| # | Code | Violation as recorded | On | Out of service | Ticket number |
|---|---|---|---|---|---|
| 1 | 396.3A1-BALR | Air Brake - Fails air loss rate test | unit 1 (truck tractor, plate SAMPLE1 ID) | Yes | SAMPLE-0001 |
| 2 | 393.104B-C | Cargo - Damaged securement devices/tiedowns | unit 2 (semi-trailer, plate SAMPLE2 ID) | No | none recorded |
Source: FMCSA's public inspection and violation files, read November 10, 2026. The public file does not include the driver's name.
| # | Code | Safety score category | FMCSA weight | Out-of-service weight | Total |
|---|---|---|---|---|---|
| 1 | 396.3A1-BALR | Vehicle Maintenance | 4 | +2 | 6 |
| 2 | 393.104B-C | Vehicle Maintenance | 1 | none | 1 |
| Until May 5, 2027 | Each weight above counts three times in your safety score |
| Until November 5, 2027 | Counts twice |
| Until November 5, 2028 | Counts once. After this date the inspection is no longer used in the safety score |
| Until November 5, 2029 | Shown on the driver's Pre-Employment Screening Program (PSP) report, which employers pull when hiring |
| November 5, 2029 | Last day to ask for a review. States must review requests filed within 3 years of the inspection date |
FMCSA's Safety Measurement System (methodology version 3.21) uses an inspection for 24 months. The weights of one inspection are capped at 30 in each category. An out-of-service violation gets 2 extra in the Vehicle Maintenance, Hours-of-Service, Driver Fitness and Hazardous Materials categories. FMCSA uses the scores to pick carriers for warning letters and investigations. The inspection data itself is public, and carrier-vetting tools used by freight brokers, and insurers, read it.
On this report: violation 1 (396.3A1-BALR), ticket no. SAMPLE-0001.
| What the court does | What happens to the violation |
|---|---|
| Dismisses the ticket, or finds the driver not guilty | Removed from the safety score and from the driver's PSP report |
| Convicts on a different charge (for example a plea to a lesser charge) | Stays on the record, but its weight is set to 1 and it gets no out-of-service weight. The PSP report shows it as a conviction of a different charge |
| Convicts on the original charge, or the fine is paid | Stays at full weight |
FMCSA does not find out what the court did. Someone has to send the court record through DataQs, and it applies to inspections on or after August 23, 2014. A request can be filed while the case is still open; the state may hold it until the court has decided.
Evidence: a certified copy of the court's disposition for that ticket (the clerk of the court named on the ticket issues it). It must show the ticket number, the charge and the outcome.
Whether to contest a ticket is your decision. If you want advice on the ticket itself, that is a question for a traffic attorney in Colorado.
The truck was not running under your USDOT number that day. Typical cases: it was leased to another carrier and hauling under their authority; you had already sold or returned it; the officer wrote down the wrong USDOT number or company name.
Evidence: the lease agreement showing who was responsible for the truck on November 5, 2026; the bill of lading or rate confirmation for that load naming the carrier; a bill of sale or lease-termination paper dated before the inspection; the registration or cab card.
The condition was not there, the rule that was cited does not apply to your truck or your operation (an exemption, a different model year, a different kind of load), it was written against the wrong unit, or the same defect is listed twice.
Evidence: your paper copy of the inspection report; dated photos or video from the stop (phone or dash camera); a shop's dated measurement or inspection showing the part was within the limit as found; your electronic log or other records for an hours-of-service item; the manufacturer's specification; the text of the rule.
An invoice showing the defect was repaired afterwards proves the defect was there. It does not support a request.
A wrong date, place, plate, VIN, unit, driver, shipper or inspection level; or the copy in FMCSA's records differs from the paper report your driver was given. Compare section 1 of this pack with the paper report line by line.
Evidence: the paper report, plus the document that shows the right value (registration, bill of lading, log).
Two report numbers for one stop. Check the inspection list on your public record: https://haulproof.ca/carriers/us/9999999
Evidence: both report numbers, with the date and place.
No paper report? In DataQs you can ask the state for a copy first: start a new request and choose the inspection report request. Most states provide it.
Use the block that matches your situation. Fill in every yellow blank, delete the brackets, and keep to facts: what was the case, and which attached document shows it. One request can cover several violations on this inspection; state each one separately.
DataQs help: DataQs@dot.gov or (877) 688-2984, option 1.
| Stage | The rule | Your date |
|---|---|---|
| You submit | The state must open the request within 7 days | Submitted on |
| Initial review | Decision within 21 days of submission. The inspecting officer cannot be the only one deciding to leave the record unchanged | Decision due by |
| Reconsideration | If the record was not corrected, you have 30 days to ask: open the request and choose "Re-open Request" under "Take Action". Decided within 21 days by a person or panel that is not the inspecting officer or their direct supervisor | Ask by Decision due by |
| Final review | You have 30 days to ask again. Decided within 45 days by a senior decision-maker who took no part in the first two stages. After this the state's decision is final for FMCSA | Ask by Decision due by |
These time limits apply to requests submitted on or after September 18, 2026. When a correction is made, the safety score and the PSP report are refreshed once a month, so allow up to about six weeks to see it.
Then there is nothing to file, and that is worth knowing. Without a correction, its weight drops by a third on May 5, 2027, by another third on November 5, 2027, and it leaves the safety score on November 5, 2028. In most categories every later inspection that finds no violation lowers your measure, because the score divides your weighted violations by your number of inspections.
You can get a free email whenever anything changes on your public record: open https://haulproof.ca/carriers/us/9999999 and choose "Watch this carrier".
This pack is general information prepared from public records and from FMCSA's published procedures as read on November 10, 2026. It is not legal advice, and no outcome is promised: the state decides on the evidence you send. HaulProof is a private company, a service of A3E Ecosystem Inc, #503-7700 Hurontario St, Unit 531, Brampton, ON L6Y 4M3, Canada, and is not affiliated with FMCSA or any government agency. Questions about this pack, or a refund within 7 days of purchase: reply to the email it came with, or write to hello@haulproof.ca.